Internet Rechartering

 

CHARTERS WILL BE PROCESSED THE SECOND WEEK OF JANUARY 2014. INTERNET ADVANCEMENTS WILL NOT BE ABLE TO BE PROCESSED UNTIL CHARTERS HAVE BEEN POSTED. 

Time to order your JTE awards-For order form, click here   

Reminders:

 PLEASE SUBMIT YOUR 2013 JTE FORMS NOW! THE TIME TO START WORKING ON YOUR 2014 JTE GOALS IS NOW!

1. The National Council will only be making charter forms available online (The Annual Charter Agreement, Unit Renewal Application Instructions and the Unit Budget Plan).We will no longer be accepting the overflow page as all changes should be reflected on your charter done online. Please go to the Scouting Forms Resources page via this link: http://www.scouting.org/scoutsource/Media/forms.aspx

2. The National Council has put into effect immediately a $9.00 registration increase per person. The total membership registration fee is now $24.00 instead of $15.00.Please remember - that 100% of the registration fee goes to the National Office and that none of that money stays in Katahdin Area Council.

3. The Charter fee increased to $40.00 as of January 2013.

4. Explorer Registration Fee went from $10.00 to $15.00 per youth or adult.

5. Youth and Adult transfer fees will be waived until January 2014 to give Units in transition time to get readjusted.

6. Start reviewing your unit rosters now in the Internet Advancement System. Any edits you make now will save you time editing your charter online later. If you do not have access to your roster, you may contact the Council Service Center 207-866-2241 Ext 103 and we will send you an electronic copy via email.

 

 

INTERNET RECHARTER

ACCESS CODE REQUEST (You will be required to contact the council service center for your access code.This will be activated November 1st, 2013)

CLICK HERE FOR TUTORIAL

CLICK HERE TO RECHARTER NOW  (Window opens 11/1/13)  

JOURNEY TO EXCELLENCE WEBSITE

JTE ORDER FORM

UNIT SERVICE HOURS WEBSITE

ELECTRONIC PACKET RESOURCES:

  • Rosters will not be provided. To ensure that you have the most recent copy of your roster, like last year you will be responsible for pulling it off the Internet Advancement System.

ELECTRONIC RECHARTER PACKET
Unit Roster
Unit Recharter Booklet
Intro Recharter Letter from SE
Annual Charter Agreement
Unit Renewal Instructions
Frequently Asked Questions
Recharter Checklist

 

These tips can prevent charters and applications getting returned to you:

  • Make sure all dates of birth, social security numbers have been filled in. DO NOT make up Social Security numbers or dates of birth.  If you don't have the information, don't turn in the application(s) until you know it is correct.
  • All Youth Protection Training and all required trainings are completed before applications/charters are submitted.They will not get processed otherwise.
  • All required signatures must be on the applications or else they will not be processed.
  • Make sure the insurance fee is included in the final cost of your charter as it is not included in the online system.

WE ARE HERE TO HELP!

Contact your District Commissioner or District Executive with any questions.

PV DISTRICT

District Executive-INTERIM: Peggy Murphy  Ph#207-866-2241 Ext. 105/ peggy.murphy@scouting.org

District Commissioner: Dick Laferte/ dicklaferte@gmail.com

NORTH STAR DISTRICT

District Executive: Anja Talley Ph#207-866-2241 Ext. 108/ anja.talley@scouting.org

District Commissioner: Tony Enerva/ tenerva@roadrunner.com

PENQUIS DISTRICT

District Executive: Will McCranie Ph#207-866-2241 Ext. 109/ will.mccranie@scouting.org

District Commissioner: Lauri Katvala/ luggyjr@homail.com

HANCOCK DISTRICT

District Director: Chuck Major Ph#207-866-2241 Ext. 106/ cmajor@bsamail.org

District Commissioner: Jim Rausch/ cinnamonboy1@msn.com

WASHINGTON DISTRICT

District Director: Chuck Major Ph#207-866-2241 Ext. 106/ cmajor@bsamail.org

District Commissioner: Debbie Lovejoy/ lovejoydebbie@myfairpoint.net

WALDO DISTRICT

District Director: Chuck Major Ph#207-866-2241 Ext. 106/ cmajor@bsamail.org

District Commissioner:Chris Aspinall/ csakac@uninets.net

 

Overview

Internet Rechartering is a web-based method for your unit to renew its charter from any location.  ALL units are encouraged to participate in Internet Rechartering.  If you are uncomfortable doing this, someone from your district will be able to help you.

How It Works

Your unit receives its renewal packet about three months before your current charter expires.  Your unit will then select an adult (Renewal Processor) to complete the on-line process.  This person needs to have access to a computer and a quality printer- computer knowledge will also be very helpful.

Your unit's Renewal Processor uses the access code to log onto the Internet Rechartering website .  From there, select to start the process with current ScoutNet data or data from a unit-management software, such as Pack or Troop Master.  Please be aware that some units have had problems using this software- it is recommended units use ScoutNet data.  At any time, the Renewal Processor can suspend the electronic recapturing process and return to the last completed screen.

The system lets you enter new members, renew current members and update information for every registrant.  When completed, the new unit roster is submitted to ScoutNet and a Unit Charter Renewal Report Package is printed.

Note:  For security reasons- you will NOT be able to enter the Social Security number for your new adult leaders- we will enter the information from the two-part adult application you submit.

You must submit all paged, starting with page one.  If your final package says "Draft Version," and does not include a line for the signature of the Institution Head (IH) and the Unit Leader, you have not completed the process.

When the process is completed the package will include the Unit Charter Application.

Note: You must acquire the signatures on the application from the head of the sponsoring organization and the unit leader.  You must submit an application for all youth and adults who were not on the original charter that was downloaded from ScoutNet.

Your final printed charter and fees must be phyiscally returned to the Katahdin Area Council through the recharter day that has been set up by your District.  This year all districts will have a renewal day that will feature personnel from your district to answer your questions about camping, advancement, training, activities, etc. as they work to help you have a better program for your members.

Final approval for your charter will be given at recharter day provided you have met all the guidelines of the Boy Scouts of America.  In addition, the trained leader program for the Katahdin Area Council must be met and Cub Packs must have a registered Den Leader for all age groups enrolled.

Please visit the Internet Rechartering tutorial for an overview of the program.

The Process
  1. When you receive your charter kit envelope or a minimum of sixty days before your unit's expiration date, select a Unit Renewal Processor.
  2. Your unit Renewal Processor should be given the envelope.  This will contain your unit's access code.
  3. No later than 45 days before your expiration date, the Unit Renewal Processor clicks "Recharter Now," and begins the process.  You can not start prior to the 60 days nor go beyond 60 days after your charter renewal due date.
  4. He/she should have total information from your unit records to cross check the records you will be downloading.
  5. To avoid errors we strongly urge that more than one person checks the work before the final paperwork is processed.
  6. When the above process is completed, the Unit Renewal Processor prints the completed charter renewal application.
  7. The unit leader and the Institution Head signs the charter renewal application.  The unit leader and other representatives from the unit attend your district's charter day.  We recommend a blank check be brought to the charter renewal day so a final check can be written for the fees.
  8. At the charter renewal day, units need to bring the appropriate applications and fees.
Katahdin Area Council Additional Requirements
  1. Packs must have a different Den Leader for each rank.
  2. All unit leaders must met the Katahdin Area Council "Trained Leader Policy."
Helpful Rechartering Information
  1. The Institution Head and the Chartered Organization Representative (COR) must be the same for all units under the same sponsor.  If not, the last unit charter entered for that sponsor at the Minsi Trails Council will be the person on record.  You also must agree between the units who is paying for the COR and note the information.
  2. The spelling of the name of the Chartered Organization and address must be the same for all like charters.
  3. The information as it appears in ScoutNet and from the charter renewal application needs to be adhered except to correct spelling errors, address changes and change of telephone numbers.
  4. All mismatches between Pack/Troop Master and ScoutNet are usually names.
  5. The term "new individual," means you have not turned in the application to the Council yet or you turned it in and it was not able to be processed or could be pending depending on the date you are working on your charter.
  6. Troops need to check for youth that are turning 18 and Crews need to check for youth turning 21 prior to the last day of the current charter year.  They must have an adult application if they are to stay with your unit and those in a Troop can only serve as an assistant Scoutmaster.
  7. When Packs change a Tiger Adult partner to a Den Leader or any other adult position you must fill out a new adult application.
  8. Once you "Submit," you are locked out from making anymore changes.  Please make sure everything is correct before submitting your finalized application.  Any changes after you submit your application have to be hand written on the paper charter and highlighted.
  9. After you have submitted and printed out your charter you can still correct anything that is not correct by:
  10.   A single line through the wrong information. Note: we still need to be able to read the incorrect information.
  11. Write the correct information about it.
  12. Highlight the whole line so that it will stand out.
  13. Type/write all of your changes on a sheet of paper and attach it to the top of the chart.
  14. When your printout is completed, look for "Multiple Report," and in the column "Multiple From," enter where the fee has been paid.
  15. You can not change the dollar figures on the charter application.
  16. The charter must be signed by the Institution Head and must be the same person for all programs under that sponsor.
  17. Your unit needs to make the commitment to attend your District's charter renewal day.  Your charter and all other paperwork must be brought with you and a blank check.

Contact: Registrar Danielle Degree at 207-866-2241 or email at ddegree@bsamail.org  if you have any questions about being a merit badge counselor or your merit badge counselor status. Remember, all merit badge counselor memberships expire in May.