Unit Visit Tracking System Introduction
December 15, 2008
If you have not already heard, the Unit Visit Tracking System was officially launched on Dec. 1, 2008. It is significantly different from the first version with more enhancements added to assist in making unit visit reports.
As with anything new, there is always a bit of uneasiness and even some challenging moments. Please try to understand that this tool was developed with the understanding that once launched, it would be the foundation for many more features to come.
One of the key components of the UVTS is its link to our already existing database we call BSA ScoutNET. This was done in order to simplify the process of changing records each year, as well as upholding the membership standards of the Boy Scouts of America. Because the UVTS is connected with ScoutNET, it will ensure that all users are properly registered and will create a link between the commissioners and unit service.
This connection can be seen as an extra step, especially if you are not properly registered, but the process is really quite simple. Once you have completed all four steps, the world of UVTS is yours to enjoy. (See below)
Before proceeding please click here to view UVTS overview video
Unit Visit Tracking System Instructions
(Launched December 1, 2008)
The Unit Visit Tracking System (UVTS) is a tool for those in commissioner service to record and review information about their contact with the units they serve. With regular and consistent use, this system can provide each commissioner an "at-a-glance" overview of recent visits and a history of communications with each unit, which can help to provide timely and consistent support.
All personnel, volunteers, and employees must be registered in selected positions as a member of the Boy Scouts of America in order to log in to the system.
COMMISSIONERS: The following commissioner positions have UVTS access and must be registered either as paid or multiple in their commissioner position/codes:
- 80—Unit Commissioners
- 82—Assistant District Commissioners
- 81—District Commissioners
- 16—Assistant Council Commissioners
- 15—Council Commissioners
- 83—Roundtable Commissioners
- 84—Roundtable Staff
- A11—Area Commissioners
- A10—Regional Commissioners
PROFESSIONAL STAFF: The following council professional staff positions have access to view the UVTS system based on their position/codes:
- E10—Scout Executive
- E20—Director Field Service
- E21—Assistant Scout Executive
- E23—Borough Scout Executive
- E24—Asst. Director of Field Service
- E30—Field Director
- E41—District Executive
- E45—District Director
- E48—Senior District Executive
- E50—Director Support Services
- E60—Director Finance Services
- E70—Director Camping Services
- E80—Program Director
- E90—Camping Director
- E91—Activities Director
- E92—Training Director
- E93—Public Relations Director
- E94—Special Project Director
- E97—Special Position Professional
- E98—Endowment Director
- E99—Finance Director
Note: If you are not able to access the UVTS system, please contact your council registrar. In the case of area or regional commissioners, contact your staff advisor to verify your registration status.
Councils need to first assign unit commissioners to units in ScoutNET.
The approved, council-designated representative needs to assign the commissioner to a unit, open the Unit Record, then select the More Information tab. Click the down arrow at the Unit Commissioner field and select a commissioner from the resulting list.
Access to the UVTS must be done through MyScouting : http://myscouting.scouting.org
To view the system, you must have a MyScouting account with a member ID that carries the commissioner registration. If you already have a MyScouting account, you will need to log in. If you do not have an account, you will need to create a new account in MyScouting.
Once you are logged in to your account, please follow these instructions:
Click on My Profile, Modify Profile, make sure Unit Visit Tracking is marked, then click Submit.
There are two sets of instructions for using the UVTS.
A. Instructions for using the UVTS as a commissioner
Once you have access into the UVTS, you can obtain support by clicking on the HELP tab, which is part of the Unit Visitation Tracking System online and contains the necessary information for commissioners who have questions about how the UVTS operates. (Listed below is the information you would see.)
Unit Visit Tracking Instructions
B. Instructions for using the UVTS by a local COUNCIL to support commissioners
The ScoutNET Support Site has been updated to include documents on council implementation. To view these, go to MyBSA user login, click on ScoutNET, and select Support. Click on Support Site, then Internet Unit Services Home and scroll to the Unit Visit Tracking section. (Listed below is the information you would see.)
Unit Visit Tracking System for Commissioner Service
Unit Visit Tracking Help and Support for Registered Commissioners
Unit Visit Tracking Instructions
Unit Visit Tracking FAQs
Unit Visit Tracking Presentation
For volunteers who have difficulties with these four steps—please send an e-mail to firstname.lastname@example.org with your log-on e-mail address and contact information. Please include your council name and headquarters city. The MyScouting log-on includes a help document and brief video presentation on MyScouting accounts.