Planning Details

PLANNING DETAILS :

 

 
Where is Maine High Adventure:
Although your trek will lead your crew into the vast back country of Northern Maine, your initial destination is our base camp operation - Matagamon High Adventure Base, which is located at the northeast corner of Baxter State Park on Grand Lake Matagamon, 27 miles northwest of Patten, Maine, and 37 miles off of Interstate 95.

Crew Size:

6 to 11 including adults (12 or more  requires multiple crews)
Adult Leadership: one leader 21 or over required while at MHA, two usually required while traveling in route to/from MHA. Co-ed crews require one male and one female leader at least 21 years old. Minimum age: 13 before January 1 of the year of participation. Trip Length: 8 or more days offers the most flexibility in trip planning. 7 to 8 day trips are average. 6 days is the minimum.


Arrival and Departure: Can occur on any day of the week as long as it fits into the schedule.
First Paid Day: Arrival Day (Plan to arrive between 8 and 9 am)
Last Paid Day: Day your crew comes off the trail. We provide dinner, showers, and tent lodging that night.
Departure: Usually takes place the morning after your last paid day.

FINANCIAL AND BOOKING DETAILS:

Cost:Cost is based on number of people and length of trip. Please go to printable reservation information for current MHA fees.

Fee includes: All trail equipment, all trail food, trained MHA guide accompaniment, and 350 miles of ground transport to/from trailheads and put-in/pull-out points.

To Book your Trip: Reservations are taken on a first come, first served basis. Call or email MHA to check space availability for desired dates. After MHA confirms availability, telephone or email reservations will be held for 10 days pending receipt of crew reservation from and deposit.

Deposit: A $500 deposit, per crew, is required. This deposit is NON-REFUNDABLE and applies toward the total MHA fee. Groups larger than 11 should contact the MHA office at  1-800 763-4499  1-800 763-4499 or info@mainehighadventure.org
prior to booking trip. Half balance payment: a payment of half the remaining balance is due by March 1st. Crew booking their trips
after March 1st are expected to make the half-balance payment within 30 days of their deposit.
Final Payment: The final payment is due upon arrival at Matagamon High Adventure Base. This payment will be adjusted to reflect any change in crew size.

Planning materials: after receipt of the reservation form and deposit, the crew Advisor-of-Record will receive an Acknowledgement Packet with sample documents and other information related to planning for the upcoming expedition. After receipt of the Half-Balance payment, the Advisor-of Record will receive the Prep Kit containing participant manuals and medical forms for each crew member, and additional preparation materials for the trip.


ADDITIONAL OR POTENTIAL ADDITIONAL COSTS:
* Cost of travel to/from MHA
* Lodging or camping arrangements for night prior to MHA arrival
* User fees and any extra transportation (over the 350 miles included) incurred during the trip planning on arrival day. We suggest crews budget in at least $50 extra per person (not per day) to cover these costs.
* Fishing licenses
* Float plane option during trek
* 8x10 color crew photo
* Lost or damaged trail equipment
* Due to Unstable gas prices, MHA reserves the right to add a reasonable, one - time, fuel surcharge if deemed necessary.


CANCELLATION POLICY:
Crews canceling or shortening their trip after May 3, will be penalized $200.00 per day.